While voice notes require more effort than text messages, here's my system for maintaining personalization while scaling.

The Framework:

🕵 RESEARCH TIER SYSTEM

• Tier 1: High-Value Prospects
• Tier 2: Mid-Value Prospects
• Tier 3: Volume Prospects

⚙️ BATCH PROCESSING METHOD

• Steps 1-5: Systematic approach to scale

Methodology:

**RESEARCH TIER SYSTEM:**

Tier 1 (High-Value Prospects):
- 10 minutes of research per prospect
- 3-5 specific personalization points
- Fully customized voice note script

Tier 2 (Mid-Value Prospects):
- 5 minutes of research per prospect
- 1-2 specific personalization points
- Semi-customized voice note

Tier 3 (Volume Prospects):
- 1-2 minutes of research per prospect
- Industry/role-specific template
- Focus on relevant industry challenges

**BATCH PROCESSING METHOD:**

Step 1: Research and categorize 10-15 prospects at once
Step 2: Create personalized bullet points for each
Step 3: Record all similar industry/role voice notes in one session
Step 4: Schedule sends throughout the day (not all at once)
Step 5: Set calendar blocks for immediate responses

Example: Investment Bank Campaign

Here's how I applied this framework for a client in the investment banking industry who helps clients establish real estate syndicates:

TIER 1 (CEOs of mid-sized real estate firms)

• Research: Identified their recent property acquisitions, LinkedIn activity, and company news
• Personalization points: Specific properties, growth trajectory, market challenges
• Voice note:

"Hi [Name], I noticed your company just acquired [specific property] in 
[location]. That's impressive given the current [market challenge]. We've helped 
similar firms structure real estate syndicates to leverage these assets..."

TIER 2 (Real Estate Investment Directors)

• Research: Company size, investment focus, LinkedIn headline